Creating and managing a space

Spaces are the home for a class, team, or group inside an organization. They hold members, apps, activity, and the building permissions that govern what members can do. Creating one takes a minute. Managing one well is the work that pays off all year.

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How to create a space

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Space roles

A space has three roles: Owner The space creator by default. Can do everything — invite members, manage apps, change permissions and settings — plus delete the space. Ownership can be transferred, and a space can have more than one Owner. Facilitator Day-to-day management without the ability to delete the space. Can manage participants and apps, view and export activity and insights, and review moderated content. Best for co-teachers and admin support. Participant The default role for invited people. Can use the apps shared in the space and, depending on building permissions, may be able to build their own. For the full role-to-permission matrix, see Space roles and permissions. For org-level roles that span spaces, see Org permissions and roles.

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Adding members to a space

Two paths:

1. Add Members. From the Members tab, click Add Members, type or paste emails, set permissions, and send. Recipients get an email invite.
2. Create Invite Link. From the same tab, click Create Invite Link. Pick the permission level the link grants. Anyone who clicks the link joins with that permission.

For full instructions, see Adding members to a space.

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Adding apps to a space

You can add existing apps to a space as well as create new ones inside it. To create a new app, go to the Apps tab and click New App. The app is created inside this space. To add an existing app, go to the Apps tab and click Add Apps. Search for an app you have access to (yours, shared with you, or part of a Collection you have added). Pick it and confirm. The app appears in the space and members can use it. For the deeper guide on cross-space use, see Using an app across multiple classes.

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Building permissions

The four toggles you set on space creation are:

1. Build Apps. Members can create their own apps in this space. Turn on for classes where students are creating apps as part of the curriculum.
2. Members can see each other’s apps. Members can browse apps built by other members. Useful when collaboration is part of the learning; off when individual work matters.
3. Share apps outside the space. Members can always share their app with other members inside the space — this toggle controls whether they can also share it with users outside the space.
4. Manage own apps. Members can view moderated messages and delete their own apps. Recommended for adults only.

You can change these any time from the space settings. For more, see Space building permissions.

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Organizing your spaces

Common patterns: One space per class section. A teacher with three sections of Algebra 1 creates three spaces. Activity stays segmented. Each section sees only its own work. One space per project or unit. A multi-week PBL unit gets its own space. Apps and activity for that unit live together. One space per grade level. A school admin creates a space per grade. Teachers in that grade are Members. Apps relevant to the grade are added. One space per cohort. Useful in higher ed and adult learning where cohorts cycle through programs. Pick the pattern that matches how you already group students. Spaces work best when their boundaries match a real grouping you use anyway.

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Best practices

A few things teachers have asked about and that have worked: Set conservative building permissions to start. Turning a toggle on later is easy. Walking back student access after they have built apps is harder. Archive spaces at the end of a unit or year — the space stops being active in members’ dashboards while activity history stays available to admins.

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Key points

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FAQ

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Last updated: 06-17-2026 Contact us at [email protected]