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Three roles govern who can do what inside a space. This page documents the user-facing labels, the role-to-capability mapping, and two boundary cases that are easy to miss.
These three roles govern space administration. They are separate from org-level roles (Owner, Creator, Editor, Viewer, Space-only) — for those, see Org permissions and roles.

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The three space roles

The space role dropdown listing three roles: Space Owner — can manage facilitators, participants, and apps in this space; Space Facilitator — can manage participants and apps in this space; and Space Participant — can use apps shared in this space.

The space-level roles, shown in the member role picker.

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Permissions by role

✓ allowed · — not allowed. The one capability that separates Owner from Facilitator is deleting the space.

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Key takeaways

A Facilitator can do everything an Owner can, except delete the space. Owner and Facilitator differ by exactly one permission. A Facilitator can manage members, manage apps, view and export insights and activity, and review moderated content. The one thing they cannot do is delete the space itself. A Participant is view-only at the space level. They can see the space and use the apps shared into it, but cannot edit settings, see other members, view insights or activity, or manage anything. Roles don’t carry between spaces. The mapping is flat: each role’s permission set is independent, and a person’s role is set per space. Being an Owner in one space says nothing about your role in another.

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Two caveats worth flagging

Space creation is an org-level permission. Who can create a space is granted at the organization level, not by any of the three space roles above. See Org permissions and roles. Content access is a separate layer. These three roles govern space administration. What a person can actually open or edit among the apps and collections inside the space is driven by app- and collection-level permissions. See App privacy and visibility.

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Key points

  • Three space roles: Owner, Facilitator, Participant
  • Owner and Facilitator differ only by the ability to delete the space
  • Participant is view-and-use only; it cannot manage anything
  • Roles are set per space and do not cascade between spaces
  • Space creation is an org-level permission, not a space role

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FAQ

Exactly one thing: an Owner can delete the space and a Facilitator cannot. Everything else — managing members and apps, viewing and exporting activity and insights, reviewing moderated content — both can do.
Yes. A space can have multiple Owners and multiple Facilitators. Keep the number of people who can delete the space small.
Open the space Members tab, find the person, and pick a new role from the list — the change applies right there. See Adding members and inviting users.
No. Space roles and org roles are independent, even though both use the name Owner. A space Owner controls one space; an organization Owner has access across the whole organization. See Org permissions and roles.
Whether a Participant can build is controlled by the space’s building-permission toggles, not by the role itself. See Space building permissions.
Last updated: 06-26-2026 Contact us at [email protected]