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Once you’ve created a Collection, sharing it hands the whole bundle to others as a single resource. Sharing works just like sharing an app: add recipients, set a role, done.

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How to share a Collection

Open the Collection and click Share

The Share button is on the Collection’s page.

Add a recipient

In Search for name or emails, add a person, a group in your org, or another organization. Recipients are grouped under Users with access and Groups with access.

Set each recipient's role

Choose from the role dropdown — Viewer, Editor, or Owner (see below). Pick Remove access to revoke someone.

Done

The Collection appears in each recipient’s view, ready to add to a workspace or use directly.
The Share Collection dialog with a 'Search for name or emails' field, the collection creator, a Groups with access section showing a group set to Viewer, a Users with access section, and an open role dropdown listing Owner, Editor, Viewer, and Remove access with descriptions.

The Share dialog for a Collection: add people or groups, then set each one's role — Viewer, Editor, or Owner.

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Permission levels

Most recipients should be Viewers — they get the apps without being able to change the bundle. Reserve Editor for trusted partners who co-curate, and Owner for co-leads who need full control.

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Sharing with groups and orgs

Sharing with a group reaches everyone in it at once — pair a curated app bundle with a whole team by sharing a Collection with a Group. Sharing with an organization reaches that whole org, with activity kept segmented per org. This is how partners deploy a starter pack across many districts at once.
You don’t re-share when you change a Collection. Add or remove apps and recipients see the new set on their next visit — and when an app’s owner publishes a new version, that flows through too.
For cross-org deployment, permission cascade, and curation depth, see Creating and sharing a Collection, Curating a Collection, and Using a shared Collection.

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Key points

  • Share a Collection the same way you share an app — with people, groups, or whole orgs
  • Roles: Viewer (use), Editor (curate & share), Owner (full control, incl. delete)
  • Change a Collection’s apps anytime; recipients see updates without re-sharing

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FAQ

Viewer. It lets people use the apps without changing the Collection. Editor and Owner can modify the bundle, so reserve them for co-curators and co-leads.
Yes. Add or remove apps and recipients see the new set on their next visit — no re-sharing needed. New published versions of the apps inside flow through too.
Open the Share dialog, find the person or group, and choose Remove access from their role dropdown.
Yes. Set its visibility to Public and anyone on Playlab can find and use it.
A Collection is one resource you share once. Recipients get every app inside at the role you set, and the bundle stays in sync as you change it — no per-app sharing or re-sharing.
Last updated: 05-27-2026 Contact us at [email protected]