Who can receive a CollectionAnyone in an organization that has been added as a recipient can use the apps. Workspace owners and facilitators, plus org admins, can additionally add the Collection to workspaces and the Collection appears in their dashboards.
Where shared Collections show up
Shared Collections appear in two places: Collections tab on your org dashboard. Every Collection your org has access to lives here, with the owning org clearly labeled. Email notification. When the Collection is first shared, the designated recipient gets an email with a direct link.How to use a shared Collection
1
Open the Collection
From the Collections tab, click the Collection’s name to see what’s inside.
2
Browse the apps
Each app in the Collection has a name, description, and Launch button. You can use any app directly from this view.
3
Add the Collection to a workspace
If you want the apps available inside a class or team space, click Add to Workspace and pick the workspace. Members of that workspace can then use the apps from their dashboard.
4
Use the apps
Apps in a shared Collection work the same as any other app. Activity from your org is segmented and visible to the Collection owner only in aggregate.
What recipients can and cannot do
Recipients with Viewer access (the default for shared Collections):- Use the apps in the Collection
- Add the Collection to workspaces in their org
- See updates as the Collection owner publishes them
- View their org’s own activity on each app
- Add or remove apps from the Collection
- Edit the apps inside (the Collection owner controls them)
- Re-share the Collection with other organizations
- See activity from other recipient orgs
When updates arrive
When the Collection owner publishes a new version of an app, every recipient using that app sees the new version on their next session. There is no manual sync. The same is true when the Collection owner adds or removes apps from the Collection.How recipient activity is tracked
Each recipient org has its own activity log for the apps in a Collection. Your teachers and admins see only your org’s activity. The Collection owner sees aggregate usage across all recipient orgs (totals, trends) but not the contents of individual conversations. For the full picture of activity scope, see Reviewing app activity.Removing yourself from a Collection
Org admins can remove their org from a shared Collection at any time:- Open the Collection
- Click Remove from Org
- Confirm
Key points
- Shared Collections appear on your org’s Collections tab
- Add the Collection to a workspace to make apps available to members
- Recipients use the apps but cannot edit the Collection or apps inside
FAQ
Can different teachers in my org use the same Collection at the same time?
Can different teachers in my org use the same Collection at the same time?
Yes. The Collection is shared at the org level, so every teacher with access can use the apps in their own workspaces, independently.
Will I lose my activity if the Collection owner removes an app?
Will I lose my activity if the Collection owner removes an app?
Activity history stays in your workspaces even if the source app is removed. New sessions stop being possible for the removed app.
Can I customize an app inside a Collection?
Can I customize an app inside a Collection?
Not directly. To customize, remix the app. The remix is independent and won’t update when the Collection owner publishes changes.
What if the Collection owner deletes the Collection?
What if the Collection owner deletes the Collection?
Your access ends. Apps you had added to workspaces stay there as references but are no longer usable. Your activity history is preserved.
Can I see other orgs that received the same Collection?
Can I see other orgs that received the same Collection?
No. Recipient lists are private to the Collection owner. Each org sees only that the Collection was shared with them.
Last updated: 06-01-2026 Contact us at [email protected]