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Walkthrough: creating a Group.

A Group is a named set of members inside your organization that you can share with all at once. Instead of adding fifteen teachers to an app one at a time, you put them in a Group and share with the Group. Add or remove members later and their access follows automatically. Groups are an org-level container, so you create and manage them from your organization dashboard. Groups are about people; Collections are about apps. They pair well: share a Collection with a Group to hand a curated set of apps to a whole team in one move.

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Create a Group

Open your organization dashboard

Groups live at the org level, alongside Workspaces, Apps, Collections, and Members.

Go to the Groups tab

You’ll see existing Groups in your org and a button to make a new one. An org with no Groups yet shows an empty state inviting you to create your first.
The Groups tab of an organization dashboard showing the empty state 'Organize members with groups' with a Create Group button, and an Add Group button in the top right.

The Groups tab on your org dashboard. An org with no Groups yet shows this empty state.

Click Create Group

Click Create Group in the empty state (or Add Group in the top right). Give your Group a clear name that says who’s in it — like “9th Grade Science Team,” “District Coaches,” or “Pilot Cohort.”

Add members

In the Manage Group Members dialog, add people two ways: Search for people by name, or Paste a list of email addresses (comma-, whitespace-, or line-separated). Everyone you add must already have a Playlab account and belong to your organization — Groups organize existing org members, they don’t invite new people. Click Add members to group.Current members show in the list below, each with a remove icon. Managing a Group is just adding and removing people here, anytime.
The Manage Group Members dialog with Search for people and Paste a list tabs, a Member Emails text area, an Add members to group button, and a list of current members each with a remove icon.

The Manage Group Members dialog: search for people or paste a list of org emails, then click Add members to group. Current members appear below, each removable.

Close when done

Members are added the moment you click Add members to group — there’s no separate save. Close the dialog and the Group is ready to use as a recipient anywhere you share.

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Use a Group

Once a Group exists, it works as a single recipient anywhere you’d otherwise add people one at a time.

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Share an app or Collection with the Group

  1. Open the app or Collection you want to share and click Share.
  2. In the Search for user, group, or organization field, start typing the Group’s name and select it. It appears under Groups with its own role control.
  3. Set the role: Viewer lets members use what you shared; Editor is for collaborators who build with you.
  4. Click Done. Every member of the Group gets access at the role you set.
The Share My first app modal with a search field for users, groups, or organizations, a Users section listing one person, and a Groups section listing 'My new group!' set to Viewer, plus a Done button.

The Share modal with a Group added as a recipient. Set its role — here Viewer — and every member of the Group gets that access.

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Add a whole Group to a workspace

Temporarily unavailable. Adding a Group directly to a workspace is paused while we improve how groups and workspaces work together. In the meantime, place a whole team into a workspace by setting up the workspaces and groups on an organization invitation — new members land in the right workspaces on their first sign-in. Sharing apps and Collections with a Group (above) is unaffected.
When this returns, you’ll add a Group to a workspace from the workspace’s Add members dialog: switch to the Search organization tab, start typing the Group’s name, and pick it to bring in all its members at once — no need to add them one by one.
Membership changes flow through. Add someone to the Group later and they pick up everything already shared with it; remove them and their access drops. You don’t re-share.
For the full sharing walkthrough, including sharing with whole organizations, see Sharing with groups and orgs.

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Key points

  • A Group is a named, reusable set of members inside your organization
  • Create it from your org dashboard’s Groups tab, then add members
  • Share an app or Collection with the Group and every member gets access

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FAQ

A workspace is where apps live and where classroom activity happens. A Group is just a named list of people you can share to at once. A Group has no apps or activity of its own.
Yes. People can belong to any number of Groups. Each Group’s shares apply independently.
No. Open the Group and add or remove members. Anything already shared with the Group updates to match the new membership.
Groups hold members of your own organization. To reach another organization, share with that org directly. See Sharing with groups and orgs.
Last updated: 06-26-2026 Contact us at [email protected]