How to share a Playlab app with individuals, groups, or organizations using the Share modal.
Walkthrough: sharing a Playlab app from the Share modal.
The Share modal lets you add individuals, groups, or whole organizations as Owners, Editors, or Viewers on a single app. Access is per-app — if you give someone Editor on App A, they don’t get access to your other apps. The modal also surfaces whether the app is published, so you can publish from the same place.
Go to the app you want to share and click Share. The button sits on the app card and in the top right of the builder.
Share from the app card.
Share from inside the builder.
Search for a user, group, or organization
Type a name, email, group, or org name. Matches appear as you type. You can add individuals, groups (like a class or cohort), or a whole organization in one step.
Choose a permission level
Pick Owner, Editor, or Viewer from the dropdown next to each recipient. To revoke access later, open the same dropdown and pick Remove access.
Done
Click Done. Recipients get a notification and can open the app from their dashboard.
The Share modal: search for a user, group, or organization, then set their permission. The publish state is surfaced at the top.
Full control. Edit, publish, share, delete, and reassign ownership. Use for co-builders who need the same authority you have.
Editor
Can edit, not ship. Edit instructions, references, starter inputs, model settings, and welcome message. Cannot publish, delete, or change access. Use for collaborators who help build and refine.
Viewer
Read-only. Use the app and see its activity. Viewers see the app on their dashboard only once it’s published. Use for people who only need to use the app.
Yes. Add as many Editors as you need. Each one has the same edit rights.
Does this replace workspace-level sharing?
Workspace membership still controls workspace-level activity views and access to apps added to the workspace as a whole. App sharing is the right tool when you want to grant access to one specific app.
What if my peer is in a different organization?
That works the same way. Type their email in the recipient field. They get an invite if they are not already in Playlab. Cross-org Editor access is supported.
What if my Editor leaves the org?
Their access is removed automatically when they’re removed from the org. The app stays with you.
Can I see what changes my Editor made?
App version history shows what changed and who made the change. Open the app and look for the Versions tab.
Can two Editors edit the same app at the same time?
Yes, but the last save wins on the same field. For close collaboration, agree on who owns which section before editing together.
