> ## Documentation Index
> Fetch the complete documentation index at: https://learn.playlab.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Reviewing Activity

> How to monitor usage and analyze app engagement in a Playlab workspace.

The Activity view lets workspace owners, facilitators, and org admins see how members are using the apps in a workspace. You can filter by app, user, date, whether a session needs attention, or whether it's builder activity.

<Warning>
  **Access requirements**

  Activity views are visible to workspace owners, facilitators, and org admins. Members see their own activity from their dashboard.
</Warning>

<Frame caption="Walkthrough: reviewing activity.">
  <iframe src="https://drive.google.com/file/d/1MCRb6zI5rXVLiqCBtElSVqFF3RjJmyQ9/preview" frameborder="0" allow="autoplay" allowfullscreen="" style={{ width: "100%", maxWidth: "720px", aspectRatio: "16 / 9", margin: "1.5rem auto", display: "block" }} />
</Frame>

## What activity shows

<Frame caption="The Activity view: sessions on the left, the full conversation transcript on the right, with filters for Apps, Users, Date Range, Needs attention, and Builder across the top.">
  <img src="https://mintcdn.com/playlabai/N_qf0YRGPeXGUWqu/images/v2/activity.png?fit=max&auto=format&n=N_qf0YRGPeXGUWqu&q=85&s=6100ee99b35c63e615084c3cc385a597" alt="The Activity view showing a left column of app sessions with member names, dates, and message counts, a conversation transcript on the right with Export and Read-aloud controls, and filters for Apps, Users, Date Range, Needs attention, and Builder along the top." width="2244" height="2128" data-path="images/v2/activity.png" />
</Frame>

The Activity view inside a workspace lists every app session that took place there. For each session, you see:

* The app used
* The member who used it
* The date of the conversation
* Message count
* Any flags raised during the session

You can click into any session to read the full transcript. Conversations are preserved for the lifetime of the workspace.

## Tracking and filtering activity

The controls across the top of the Activity view let you narrow what you're tracking:

<Frame caption="The Activity view filter bar: Apps, Users, and Date Range, plus the Needs attention and Builder toggles, the ⋮ overflow menu, and the Jump to messages that need attention switch.">
  <img src="https://mintcdn.com/playlabai/LAnMv7XIv6fYKHyM/images/v2/workspacerctivityfilters.png?fit=max&auto=format&n=LAnMv7XIv6fYKHyM&q=85&s=e2626bb4b03327f35e88ab01ea4c3989" alt="The Activity view filter bar with Apps, Users, and Date Range dropdowns set to All, a Select date range field, Needs attention and Builder buttons, a ⋮ overflow menu, and a Jump to messages that need attention toggle." width="2194" height="506" data-path="images/v2/workspacerctivityfilters.png" />
</Frame>

**Apps.** Show sessions for one specific app, or all of them.

<Frame caption="The Apps filter open: choose All to see every app, or pick a single app to see only its sessions.">
  <img src="https://mintcdn.com/playlabai/N_qf0YRGPeXGUWqu/images/v2/acvitiybyapp.png?fit=max&auto=format&n=N_qf0YRGPeXGUWqu&q=85&s=03ad0c1e3c00960859259ab04c8e8aee" alt="The Activity view with the Apps filter dropdown open, listing All and individual apps such as 2025-26 DOK Analyzer V1, AI Literacy, and Applying to college, used to filter activity by app." width="2620" height="860" data-path="images/v2/acvitiybyapp.png" />
</Frame>

**Users.** Show sessions from one member, or all of them.

**Date Range.** Pick a window or a custom range, or clear it to see everything.

**Needs attention.** Filter to sessions with messages flagged as needing attention — safety flags or conversations that went sideways. Pair it with the **Jump to messages that need attention** toggle to step straight through the messages that matter, skipping the routine ones. For a video walkthrough of filtering to moderated messages, see [Safety and moderation updates](/features/Safety%20and%20Moderation%20Updates#responding-to-a-moderation-email).

**Builder.** Filter to builder activity — sessions from people building or testing the app, marked with a *Builder* tag — to separate authoring from real student usage.

Filters combine: a single user's flagged sessions on one app in the last week is one path through the same view.

From the **⋮** overflow menu you can also:

* **Export activity data (JSON)** — download the currently filtered activity as a JSON file.
* **Show community activity** — include activity from community use of the app alongside your org's own.

For org-wide exports and the CSV format, see [Exporting activity data](/getstarted/Exporting%20Activity%20Data).

## Best practices

A few things teachers have asked about and that have worked:

Set a weekly review cadence. Open the Activity view every Friday and scan for sessions that stalled or members who have not engaged. Five minutes catches most issues.

Use date filtering to avoid being overwhelmed. The all-time view is rarely useful for monitoring. Last 7 days or last 14 days is the right window.

Pay attention to flags first. Filter by flag status when you open the view. Anything flagged is worth a quick read.

Open conversations that look unusual. A very long session for a brief assignment, or a very short session for a complex assignment, are signals worth investigating.

## Key points

<Info>
  * Activity view shows every app session inside a workspace
  * Filter by app, user, date, **Needs attention**, or **Builder** activity
  * Export filtered activity as JSON
</Info>

## FAQ

<AccordionGroup>
  <Accordion title="Can I export activity data?">
    Yes. From the **⋮** menu, choose **Export activity data (JSON)** to download the currently filtered activity as a JSON file. Org Owners can also export org-wide Insights as CSVs — see [Exporting activity data](/getstarted/Exporting%20Activity%20Data).
  </Accordion>

  <Accordion title="What is the difference between this and org-level monitoring?">
    Workspace activity is scoped to one class. Org-level monitoring (admins only) sees activity across every workspace in the org and surfaces flags from across the network. See [Centralized org monitoring](/features/Reviewing%20App%20Activity).
  </Accordion>

  <Accordion title="How long is activity history retained?">
    For the lifetime of the workspace. Archived workspaces retain history. Deleted workspaces' activity remains visible to org admins for compliance and review.
  </Accordion>

  <Accordion title="Can students see other members' activity?">
    No. Members see their own conversations and their own apps. Cross-member visibility is a manager and admin role.
  </Accordion>

  <Accordion title="Can I get notifications when there's new activity?">
    Not as push notifications. The activity view updates in real time when you have it open. Email digests are on the roadmap.
  </Accordion>

  <Accordion title="Can I exclude specific apps from the activity view?">
    Use the App filter at the top of the view to focus on the apps you care about. There's no permanent exclude option today.
  </Accordion>
</AccordionGroup>

***

Last updated: 06-26-2026

Contact us at [support@playlab.ai](mailto:support@playlab.ai)