> ## Documentation Index
> Fetch the complete documentation index at: https://learn.playlab.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspace roles and permissions

> The three workspace roles — Owner, Facilitator, and Participant — and exactly what each one can do inside a workspace.

Three roles govern who can do what **inside a workspace**. This page documents the user-facing labels, the role-to-capability mapping, and two boundary cases that are easy to miss.

<Info>
  These three roles govern **workspace administration**. They are separate from **org-level roles** (Owner, Creator, Editor, Viewer, Workspace-only) — for those, see [Org permissions and roles](/features/Org%20Permissions%20and%20Roles).
</Info>

## The three workspace roles

| Role                      | What it's for                                                                                 |
| ------------------------- | --------------------------------------------------------------------------------------------- |
| **Workspace Owner**       | Can manage facilitators, participants, and apps in this workspace — and delete the workspace. |
| **Workspace Facilitator** | Can manage participants and apps in this workspace.                                           |
| **Workspace Participant** | Can use apps shared in this workspace.                                                        |

<Frame caption="The workspace-level roles, shown in the member role picker.">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/playlabai/images/v2/workspace%20permissions.png" alt="The workspace role dropdown listing three roles: Workspace Owner — can manage facilitators, participants, and apps in this workspace; Workspace Facilitator — can manage participants and apps in this workspace; and Workspace Participant — can use apps shared in this workspace." width="500" className="mx-auto" />
</Frame>

## Permissions by role

| Capability                | Owner | Facilitator | Participant |
| ------------------------- | :---: | :---------: | :---------: |
| View the workspace        |   ✓   |      ✓      |      ✓      |
| Edit workspace settings   |   ✓   |      ✓      |      —      |
| **Delete the workspace**  |   ✓   |      —      |      —      |
| Manage members & roles    |   ✓   |      ✓      |      —      |
| Manage apps / projects    |   ✓   |      ✓      |      —      |
| View insights & analytics |   ✓   |      ✓      |      —      |
| View activity log         |   ✓   |      ✓      |      —      |
| Export activity           |   ✓   |      ✓      |      —      |
| Review moderated content  |   ✓   |      ✓      |      —      |
| View participants         |   ✓   |      ✓      |      —      |

*✓ allowed · — not allowed. The one capability that separates Owner from Facilitator is **deleting the workspace**.*

## Key takeaways

**A Facilitator can do everything an Owner can, except delete the workspace.** Owner and Facilitator differ by exactly one permission. A Facilitator can manage members, manage apps, view and export insights and activity, and review moderated content. The one thing they cannot do is delete the workspace itself.

**A Participant is view-only at the workspace level.** They can see the workspace and use the apps shared into it, but cannot edit settings, see other members, view insights or activity, or manage anything.

**Roles don't carry between workspaces.** The mapping is flat: each role's permission set is independent, and a person's role is set per workspace. Being an Owner in one workspace says nothing about your role in another.

## Two caveats worth flagging

**Workspace creation is an org-level permission.** Who can create a workspace is granted at the organization level, not by any of the three workspace roles above. See [Org permissions and roles](/features/Org%20Permissions%20and%20Roles).

**Content access is a separate layer.** These three roles govern workspace *administration*. What a person can actually open or edit among the **apps and collections** inside the workspace is driven by app- and collection-level permissions. See [App privacy and visibility](/features/App%20Privacy%20and%20Visibility).

## Key points

<Info>
  * Three workspace roles: **Owner**, **Facilitator**, **Participant**
  * Owner and Facilitator differ only by the ability to **delete the workspace**
  * Participant is view-and-use only; it cannot manage anything
  * Roles are set per workspace and do not cascade between workspaces
  * Workspace **creation** is an org-level permission, not a workspace role
</Info>

## FAQ

<AccordionGroup>
  <Accordion title="What's the difference between Owner and Facilitator?">
    Exactly one thing: an Owner can delete the workspace and a Facilitator cannot. Everything else — managing members and apps, viewing and exporting activity and insights, reviewing moderated content — both can do.
  </Accordion>

  <Accordion title="Can a workspace have more than one Owner or Facilitator?">
    Yes. A workspace can have multiple Owners and multiple Facilitators. Keep the number of people who can delete the workspace small.
  </Accordion>

  <Accordion title="How do I change someone's workspace role?">
    Open the workspace **Members** tab, find the person, and pick a new role from the list — the change applies right there. See [Adding members and inviting users](/getstarted/Adding%20Members%20to%20your%20Workspace).
  </Accordion>

  <Accordion title="If I'm a workspace Owner, am I an organization Owner too?">
    No. Workspace roles and org roles are independent, even though both use the name Owner. A workspace Owner controls one workspace; an organization Owner has access across the whole organization. See [Org permissions and roles](/features/Org%20Permissions%20and%20Roles).
  </Accordion>

  <Accordion title="Can a Participant build apps in the workspace?">
    Whether a Participant can build is controlled by the workspace's building-permission toggles, not by the role itself. See [Workspace building permissions](/getstarted/Workspace%20Building%20Permissions).
  </Accordion>
</AccordionGroup>

***

Last updated: 06-26-2026

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